Export process | how many steps do you need to complete the export process?

Step 1: search customers online, find buyer information, and then send an email.
The purpose of email is to introduce your products or company, hoping to attract the attention of buyers. This kind of email is called “development letter”.
(if I can’t write the development letter, I can design several templates of the development letter according to your company’s products, and copy them every time I send the development letter.)
The most stupid way is to keep searching. Whether it works or not, send emails to the buyers you find, and generally cast a net. If there is a reply from customers, seize it and promote the order.
The most labor-saving way is to spend money to open Alibaba international or other B2B websites. After uploading the product information to Alibaba international, buyers with purchase intention will contact your company by email.

Step 2: if the prospective customer replies to the email and has purchase intention, please keep communicating with the prospective customer through email.
(if you are worried about losing customers due to improper reply to the email, you can contact me, I can provide reply suggestions, or I can reply directly for you according to your requirements. If you don’t understand anything in the email, you can also contact me.)
The price and payment method need to be negotiated in the communication.
When quoting prices to customers, there are many kinds of prices, the most common of which are two. One is FOB and the other is CIF. These are all trade terms. I can see it with a simple example.
Suppose there is a batch of products that need to be transported to the United States. The products need to be transported from the factory to domestic places and Hong Kong ports, such as Shanghai port, then from domestic ports, the mainland and Hong Kong ports (such as New York port), and then from foreign ports to the buyer’s factory.
Assuming that the selling price in China is US $1000, the freight of products from the factory to Shanghai port is US $100, and the sea freight of products from Shanghai port to New York port is US $300.
In this transportation process, before leaving the Chinese port, it is necessary to inform the national customs what these products are, and the customs can go to sea only with the consent of the customs. This process of informing the customs is called customs declaration, which requires a charge of $30. After leaving the Chinese port, in order to be safe, we need to apply for marine insurance, with an insurance premium of $5 (if the ship capsizes in the process of shipping, the insurance company will compensate for the loss).
FOB cost: 1000+100+30 (all costs before sailing)
CIF fee: 1000+100++30+300+5 (all fees before arriving at the other party’s port)
If you quote the FOB price to the customer (for example, US $1130), and the customer agrees, you will pay US $1130 to the US dollar account opened by the factory. Then, the factory will bear all the costs before the products go to sea, and the things after going to sea have nothing to do with the factory.
If the customer is quoted CIF price (for example, 1435 US dollars), the customer agrees, and will pay 1435 US dollars to the US dollar account opened by the factory. Then, the factory will bear all the expenses before the products arrive at the port of destination. After arriving at the port of destination, it has nothing to do with the factory.
There are many ways of payment. The most common is t/t, which means that customers directly pay to your account, usually 30% in advance, 70% before delivery or after sailing. Of course, there are also customers who require payment one month after receiving the goods, which need to be negotiated in advance.
The third step is to wait until everything is settled and make a proforma invoice to the customer.
Proforma invoice can be simply understood as a contract, which has a format. You only need to fill in the content, seal it, scan it and send it to the customer.
(if I can’t make a proforma invoice, I can issue a template according to the product and fill it out every time I make a proforma invoice.)
Of course, there are also customers who require a formal contract after receiving the proforma invoice. Then make a formal contract, seal it, scan it and send it to the customer.
The fourth step is to start processing after the customer pays the advance payment.
After receiving the money from the USD account, the bank staff will call the financial staff. The finance department needs to take the official seal to the bank to handle the declaration (just fill in the form) and foreign exchange settlement (also fill in the form, transfer the US dollar into RMB after filling in the form, and deposit it into the company’s RMB account). If you don’t understand, the bank staff will tell you how to operate.
Export process | how many steps do you need to complete the export process?
The fifth step is to arrange customs declaration after processing and packaging.
Note that there are strict requirements for export packaging, such as wooden cases. You can’t use solid wood, but plywood.
(if you are worried about something, you can contact me for confirmation before designing the packaging. If you don’t understand the customer’s requirements, you can also contact me. For example, if the customer requires “neutral packaging”, it will be difficult for people who don’t know how to deal with it.)
Please note that the shipping mark should be pasted on the packing box before shipment. The shipping mark is simply a mark, which is convenient for buyers to quickly find their own goods in the container after receiving the goods.
For example, write “a” on A4 paper, and then stick it on the packing box with adhesive tape. This is the shipping mark. When the goods arrive at the destination, the customer will choose those boxes with an “a” on them when looking for their own goods.
Now there is a company specialized in customs declaration. Your company only needs to provide the agent with the packing list / invoice / contract (these three are very simple, with format, just fill in the content), and entrust customs declaration through the E-port (you need to log in to a website, enter product information on the website, and then click entrust).
If you can’t do anything, the company acting as customs broker will teach you step by step. Just do it once.
Step 6: transport the equipment to the station.
After contacting the company that acts as the customs broker (usually the shipping agent), the company that acts as the customs broker will provide a notice requiring your company to transport the goods to the designated location before the specified date. If the goods are just full of containers, the agent company will arrange the containers to your company for direct loading, and then transport the full containers to the designated location.
The notice generally requires the goods to be transported to the warehouse of the station, weighed and counted, and then wait for shipment.
Step 7: obtain the ocean bill of lading.
When the goods go to sea, the agent customs declaration and shipping company will send a customs declaration and a sea bill of lading.
Step 8: after confirming the receipt of the final payment, send the bill of lading to the customer.
Without bill of lading, the customer cannot pick up the goods
Step 9: send the relevant documents to the finance department to arrange the tax rebate.
When the tax rebate comes down, this order will be over.